TrovaDesk helps clinics automate patient intake, communication, scheduling, and front-desk workflows—reducing administrative burden while keeping staff in control.
🇨🇦 Built in Canada · Patient Data Stored in Canada · PHIPA-Aligned · Human-in-the-Loop Workflows
Whether or not you have booking software, your front desk is still drowning in phone calls, callbacks, and incomplete forms. Here's why—and how we fix it.
Phone Interruptions During Peak Hours
Your team can't serve the patient in front of them while fielding constant booking calls. Evening hours are chaos. Phones ring nonstop while the waiting room is full.
Impact
Rushed appointments. Frustrated staff. Patients who walk in feel ignored.
The Manual Callback Loop
Call to collect info. Call to confirm appointment. Call about incomplete intake forms. Call with reminders. It never ends.
Impact
Hours each day spent on the phone instead of with patients.
Incomplete Intake Forms
Paper forms get lost. Email forms get ignored. Patients show up missing insurance cards or medical history.
Impact
Appointments delayed. Practitioners lose billable time. Staff scrambles to collect info.
Here's how we fix it
Your AI receptionist answers 24/7 in a natural, friendly voice. It books appointments, captures patient info, and transfers complex cases to your team.
Every phone and web booking lands in one organized workspace. AI summarizes each request and tells your team exactly what needs attention.
Intake forms sent via SMS and email with one click. Real-time progress, automatic reminders, and patients who arrive ready to be seen.
Four connected pillars that work together to reduce workload, improve efficiency, and create a better patient experience.
Capture patient requests from every channel.
Keep every request visible and actionable.
Ensure patients are ready and your team is prepared.
Run daily front-desk operations with clarity.
TrovaDesk helps clinics manage every patient request through one connected front-desk workflow.
Patient contacts the clinic
Information is collected automatically
Team reviews and prioritizes
Appointment request is handled
Patient receives confirmation
Reminders and updates are sent
We're onboarding our first founding clinic partners now. Founding partners get priority onboarding, locked-in pilot pricing, and direct input into the product roadmap. We're looking for Canadian multi-disciplinary clinics ready to modernize their front desk.
Physiotherapy · Chiropractic · Massage Therapy · Naturopathic · and more
No setup fees. No hidden costs. Cancel anytime.
Perfect for: Small clinics (1-2 practitioners)
Perfect for: Growing clinics (3-5 practitioners)
Perfect for: Multi-location clinics (5+ practitioners)
Swipe horizontally to view all plan details.
| Feature | Starter | Professional | Enterprise |
|---|---|---|---|
| AI phone receptionist | Included | Included | Included |
| Workflow dashboard | Included | Included | Included |
| Call volume | Up to 200/month | Up to 500/month | Unlimited |
| Support | Priority phone | Dedicated success manager | |
| Locations | Single clinic | Single clinic | Multi-location |
Answers to common questions about setup, privacy, integrations, and how TrovaDesk works alongside your clinic.
TrovaDesk uses modern voice AI tuned for healthcare conversations — friendly, clear, and professional. If a patient asks whether they're speaking to a person, the AI identifies itself honestly and can transfer to your team.
Stop missing calls, reduce front-desk chaos, and give your staff more time for patient care.
See it in action. 15-minute live demo, no sales pressure.
Incoming call
AI answering now
TrovaDesk Dashboard
Live request overview
18
Calls
7
Ready
4
Callbacks
New booking request summarized
Intake form sent automatically
Callback queued for front desk